Form 941 for 2025: Updates, Compliance, and Best Practices

Marketing and Empathy Psychology

By - Vicki M. Lambert, CPP

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IRS Form 941: Mastering Filing, Reconciliation, and Corrections

Staying compliant with IRS payroll reporting requirements means mastering the details of Form 941 and Schedule B. This 90-minute session, led by payroll expert Vicki Lambert, will walk you step-by-step through the 2025 Form 941 and its Schedule B companion—highlighting the updates, explaining filing requirements, and addressing the reconciliation challenges payroll professionals face every quarter.

You’ll learn how to properly complete each line of the form, balance Schedule B down to the penny, and avoid the costly penalties and notices that result from errors. We’ll also cover how to make corrections with Form 941-X—so you’re prepared if mistakes happen.

Form 941 is the critical link between your payroll system and the IRS. Accurate preparation ensures compliance not only with IRS rules but also with Social Security Administration requirements, especially when reconciling with Form W-2. With recent enforcement trends, precision has never been more important.

What You’ll Learn:

Line-by-line walkthrough of the 2025 Form 941
How to properly complete Schedule B (liability dates vs. deposit dates)
Reconciling Form 941 with Schedule B and Form W-2—why exact matching is non-negotiable
Key due dates and signature requirements
Correct reporting of third-party sick pay, group-term life insurance, and tips
Steps to take when deposit errors are uncovered during preparation

Why Should Attend:

Gain confidence in completing the updated 2025 Form 941
Understand IRS expectations for Schedule B accuracy and reconciliation
Reduce risks of penalties and notices by learning common error-prevention strategies
Walk away with clear guidance on how to correct errors when they happen

Who Should Attend:

Payroll executives, managers, administrators, and practitioners
Human Resources leaders and compliance professionals
Accounting teams handling payroll tax filings
Business owners, executives, and operations managers
Legal professionals involved in payroll compliance

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Webinar Type

Clear

Speaker Detail

Vicki M. Lambert, CPP, is President and Academic Director of The Payroll Advisor™, a firm specializing in payroll education and training. The company’s website www.thepayrolladvisor.com offers a payroll news service, Payroll 24/7, which keeps payroll professionals up-to-date on the latest rules and regulations. With over 40 years of hands-on experience in all facets of payroll functions as well as over 30 years as an educator, training program developer, and author, Ms. Lambert has become the most sought-after and respected voice in the practice and management of payroll issues. She has conducted open market training seminars on payroll issues across the United States that have been attended by executives and professionals from some of the most prestigious firms in business today. A pioneer in electronic and online education, Ms. Lambert produces and presents payroll related audio seminars, webinars and webcasts for clients, APA chapters and business groups throughout the country. Ms. Lambert is an adjunct faculty member at Brandman University in Southern California and is the instructor for the American Payroll Association’s “PayTrain” online program also offered by Brandman University.